Retreat Agreement and Liability Waiver

General Terms and Conditions, Responsibility & Disclaimer

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Program Overview

Awaken is a DNA-guided immersive retreat offered by Genomic Living, a partnership between Health.e Xchange, LLC (DBA Whole Living Nutritionist) and Field to Plate, LLC (DBA The Genomic Kitchen). This collaborative program integrates genomics-informed nutrition, movement, breathwork, meditation, and cultural immersion.

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Program Dates: October 2–8, 2027

Locations: Ribatejo Provence, Portugal
Group Size: Limited to 18 participants · Limited single rooms available

 

Pricing
 

Early Bird (through November 30, 2026):

• Shared $5,689

• Single $6,599 (limited)

• Companion $4,269 (shared; no testing/consults)
   

Full Price (after November 30, 2026):

• Shared $6,859

• Single $7,899

• Companion $4,269

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Payment Information
To secure your spot, both the registration form and payment are required. We recommend E-Check or ACH. Credit card options are also available.

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USD account (HEALTH-E XCHANGE, LLC)
Account holder: HEALTH-E XCHANGE, LLC
ACH & Wire routing: 026073150
Account number: 822000733945
Account type: Checking
Bank: Community Federal Savings Bank
89-16 Jamaica Ave, Woodhaven NY 11421, United States

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EUR account (HEALTH-E XCHANGE, LLC)
Account holder: HEALTH-E XCHANGE, LLC
BIC: TRWIBEB1XXX
IBAN: BE62 9677 1359 0061
Bank: Wise
Rue du Trône 100, 3rd floor, 1050 Brussels​

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Payment Schedule

• Early Bird Incentive – Reserve with $750 non-refundable deposit

• 1st installment: 30% of balance (minus deposit if pre-registered) due February 1, 2027

• Remaining balance: due April 30, 2027

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Included:

• Personalized Testing & Consultations

  • Awaken includes pre-retreat advanced epigenetic testing testing using simple at-home blood spot kits, along with personalized consultations to help you understand and apply your results.

  • Included consultations are: one pre-retreat consultation with Amanda, one pre-retreat consultation with Shannon, two post-retreat consultations with Amanda, and two post-retreat consultations with Shannon.

  • Because this is a personalized, testing-informed experience, timely completion of testing and intake materials helps us prepare thoughtfully for your pre-retreat consultations.

• Accommodations & Meals

  • Accommodations for 6 nights with exclusive use of quinta during retreat 

  • 3 hearty vegetarian meals and snacks, with vegan options each day while on-site. Farm to table, sustainable and eco-friendly meals with organic, seasonal produce sourced from the quinta. Menu created specifically for our group by a private onsite chef.

• Transport & Experiences

  • Private group transportation from Lisbon Airport Oct. 2nd at approximately 3pm to the retreat center and return on Oct. 8th at approximately 11-12pm. 

  • Curated cultural excursions, including a day trip in the fairytale medieval village of Óbidos and a Sintra/Cascais day trip (coordinated palace and garden tours optional) including all transportation and a private yacht sail along the coast.

  • Twice daily movement, meditation and breathwork practices (except for full off site days).

  • Sauna and ice bath available throughout the retreat.

  • Permaculture tour with owners of the 5 hectare quinta.

  • 20 meter pool set in nature against cork trees with chaise lounge and hammocks for afternoon naps and quiet time.

  • La Petanque, trampoline, swings, bikes, trapeze and Badminton and table tennis all available for guests to play and enjoy.

  • Open air pergolas for private practice, meditation and journaling, cocoon swing chairs and nature trails for time to “just be.”

• Additional 

  • Wifi available in common areas.

  • All local taxes

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Not Included:

• International airfare

• Meals and beverages not specified (one off-site lunch is on your own)

• Optional activities (e.g., massage, intentional ceramics art session, private tours and additional excursions)

• Travel/medical insurance

• Personal expenses and additional gratuities of your choice

 

Registration and Agreement

Genomic Living, a partnership between Whole Living Nutritionist and The Genomic Kitchen (collectively “we,” “us,” “our”) require each participant to sign and return this form acknowledging understanding and agreement with these terms. Programs are for adults (18+).

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Travel Arrangements

We are not a travel agency. As a participant you are responsible for travel to/from Lisbon, Portugal and for meeting the group transfers listed above. Please review the itinerary carefully before booking flights. We will advise you when minimum enrollment for this program has been met so that you can make travel arrangements. We are not responsible for travel costs you incur should you choose to book without receiving confirmation from us that minimum enrollment has been met and the program is confirmed. We strongly advise you purchase travel insurance to protect yourself from any unforeseen circumstances that preclude you from attending this program.

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Passport and Visa Requirements

As a participant you must hold a valid passport with at least six months remaining beyond return date and comply with any entry requirements for Portugal/Schengen Area. Non-EU visitors are required to comply with and secure ETIAS electronic travel authorization (simple online application, nominal fee), prior to traveling to Europe.  

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Insurance

Comprehensive medical coverage (including emergency evacuation and repatriation) is required. Trip cancellation/interruption coverage is strongly recommended in case of personal circumstances resulting in your inability to attend the program. Check with your credit card in which you are booking the airfare and retreat for possible options. Other examples: AIG, Seven Corners, WorldTrips, John Hancock, Travel Insured, USI Affinity, Nationwide, Trawick, etc.)

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Cancellation and Refund Policy

• Deposit ($750) is non-refundable.

• Cancellation >90 days before start: refund minus $750 deposit.

• Cancellation l 90–60 days before start: 50% refund. Any testing and shipping costs already incurred are non-refundable.

• Cancellation l <60 days before start: no refund.

• If we cancel the program: full refund of payments received. See cancellation terms.

• No refunds are issued for unused portions of the program.

• Any testing, shipping, and bank fees incurred are non-refundable.

• Cancellations must be in writing to curious@wholelivingnutritionist.com.

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Exchange Rate Clause

Prices published in USD reflect a base exchange of 1.15 USD/EUR as of July 2026. If the exchange rate increases by >10% above this base, we reserve the right to pass on minimal price adjustments.

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Health and Fitness Requirements

Movement activities are optional, however, you may be required to walk up and down steps, across uneven surfaces, sidewalks, etc. Offered classes require moderate physical exertion. Please inform us of medical conditions, medications, or dietary needs at registration. Seek medical advice before making lifestyle/diet/supplement/movement changes.

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Dietary Restrictions and Food Allergies

We make every effort to accommodate dietary needs if notified in advance. Included meals highlight seasonal, local cuisine; adaptations are possible with notice.

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Guest Testing & Pre-Retreat Consultation Timeline

Because Awaken is a highly personalized retreat experience, the timing of your testing and intake materials matters. Completing these steps in a timely manner gives Shannon and Amanda (your team) the opportunity to thoughtfully review your results, prepare your personalized guidance, and schedule your pre-retreat consultations with the care and attention they deserve.

We kindly ask you to complete and return all pre-retreat testing, intake forms, and related materials by the deadlines provided. Pre-retreat consultations are offered up to six weeks before the start of the retreat. For Awaken Portugal 2027, pre-retreat consultations must be scheduled and completed no later than August 21, 2027. 

We will do our best to support you with reminders and scheduling options along the way. However, if testing, intake forms, or other required materials are delayed, we may not be able to guarantee availability for pre-retreat consultations before the retreat begins. We are not able to guarantee pre-retreat consultations after the six-week pre-retreat deadline when delays are due to late or incomplete guest materials.

This timeline helps us protect the quality, personalization, and spaciousness of the Awaken experience for every guest.

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Program Changes

We may make reasonable changes to itinerary/schedule/facilitators/accommodations when warranted for comfort, convenience, or safety. We may require a participant to withdraw if behavior risks safety or significantly disrupts the group (not subject to refund). Changes will be communicated via email.

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Photography and Video

We reserve the right to use photos/videos from the retreat for promotional purposes. If you do not wish to appear, notify us in writing at registration; we will identify and respect your preference.

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Data Privacy

We collect/process personal data solely to deliver the program and post-program follow-up, sharing only as necessary with vendors (e.g., lodgings for room assignment).​

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Use of Third-Party AI Tools and Privacy Preferences

Awaken may use carefully selected third-party AI tools to support administrative organization, content preparation, personalization, and program delivery. When used, these tools are intended to assist our team by helping summarize, structure, or refine information shared with us. They do not replace human review, professional judgment, or individualized guidance.

We take reasonable care to limit unnecessary personal details when using these tools and to protect guest privacy. Participation also includes the opportunity to share your preferences. If you do not consent to the use of third-party AI tools with your information, please notify us before submitting intake forms, test results, or other program materials so we can discuss available options and determine whether we can support your participation in an alternate way.

 

Force Majeure

We are not liable for non-performance/delays due to events beyond our control (acts of God, war, terrorism, civil unrest, government restrictions, strikes, natural disasters, pandemics, etc.).

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Assumption of Risk and Liability Waiver

You acknowledge the inherent risks of international travel and release Health.e Xchange, LLC (Whole Living Nutritionist) and Field to Plate, LLC (The Genomic Kitchen) from claims related to injury, illness, property damage, or death, except in cases of gross negligence or willful misconduct.

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Compliance with Local Laws and Customs

Participants agree to comply with all Portuguese laws and customs. Illegal activities or behavior that disrupts the program may result in expulsion without refund.

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Code of Conduct

Participants are expected to behave respectfully toward fellow guests, staff, and locals. Behavior compromising safety/enjoyment is prohibited and may result in expulsion without refund.

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Baggage

Participants are responsible for their belongings. We recommend one suitcase + one carry-on per person. We strongly recommend you travel with a small carry on bag containing clothing to cover you for two days in the event your suitcase is misplaced. Check airline restrictions/fees.

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Dispute Resolution

Any disputes shall be resolved by mediation; if unresolved, then binding arbitration in the State of Georgia, USA  under AAA rules.

 

Each Program Participant Must Agree to and Sign the Statement Set Forth on the Registration Form. 

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The undersigned has carefully read the terms set forth above, understands and agrees to the itinerary, and recognizes and accepts any risk associated with the program and the conditions. The undersigned agrees to release Health.e Xchange, LLC DBA Whole Living Nutritionist, Field to Plate LLC, DBA The Genomic Kitchen, their representatives or agents, from any and all liability for any loss, death, or injury to person or property suffered by any person in connection with this program, except in cases of gross negligence or willful misconduct. By registering for this program, the applicant acknowledges and agrees to these terms and conditions.​